Process & Module Functionality

Current Process

• Requester fills out work order information and location information

  • SBO/WHEREABOUTS: Fills out SBO Completed Date and markings that need to be reinstalled based on Work Groups

• Work Order status is ON HOLD as plans need to be attached unless requester is:

  • 311 SR

  • SBO Whereabouts

    • Subtype: Utility Cuts, Concrete Work, or Pothole Repair

  • Maintenance

• Work Order status is NEED TO BE ISSUED after ON HOLD status is removed

  • Happens when REQUESTER adds attachment where they type of attachment is Plans as a PDF

• Markings supervisor reviews work order information and issues work order to technician

• Technician reviews job details assigned and does work in field

• Technician fills out time, specifications, materials, DOSAs (Daily Operation Safety Assessments), and submits for review when job is done

• When all jobs in the work order are completed, work order status is set to FINAL REVIEW

• Supervisor reviews work orders in FINAL REVIEW status and closes work order if passes final review

Module Functionality

New Work Order

• Requester creates "New Work Order" - enters work order and location information

Markings Work Order page (Main/Parent page)

• Work Order records on table view grouped by requester

  • Default filter view is work orders in NEED TO BE ISSUED status

• Ability to click on details page from table view

Requester

• Can see status/details through My Work Orders | Created tab

• Advanced Search option or main page table view to look for specific work order

Supervisor

• Can schedule jobs through Work Schedule > Manage Schedule

  • Modal: Select Scheduled Time and Assigned To

  • Lets requesters know the scheduled work for the week and work planning for supervisors

• Can see status/details through main page table

  • Looks at work orders in NEED TO BE ISSUED status

• Can issue jobs to specific technicians in work order details page

  • Modal: Select Assigned To

  • Can add jobs and put work orders on hold

Technician

• Can see list of jobs issued to technician

Work Order Details page

This page has all the work order information

• Top level menu (Add Attachment, Add Comment, Edit, Cancel, Hold, Issue Jobs, Close)

• Table to show any comments

  • Requesters, supervisors, and technicians can add comments

• Table to show jobs and to click on jobs details

• Table to show attachments

  • Requesters, supervisors, and technicians can add attachments

Job Details page

This page has all the work order information

• Top level menu (Cancel, DOSA, Attach, Comment, Complete)

• Table to show all comments for job

• Table to show all attachments in work order

• Table to view DOSAs

  • Technician can add DOSA by checking yes on setup traffic control, checked (PPE), and noting any hazards

• Table to view time for the job

  • Technician add time such as technician(s), vehicle(s), hours worked, minutes worked, and date worked

• Table to view specifications for the job

  • Technician add specifications and quantity

• Table to view materials for the job

  • Technician add materials and quantity

Work Schedule page

This page has all the work schedule information

• Top level menu (Manage Schedule)

• Calendar view of scheduled markings work for this week and next week

  • Modal: Shows schedule date, requester, requester ID, work group, coordination, what is issued to, links to work order detail and job detail

  • Can add Non-operational events

• Table view of scheduled markings work

  • Column for scheduled date

• Table view of non-operational events

  • Can delete non-operational events

Manage Schedule page

This page has all the work scheduled/unscheduled information

• Table view of unscheduled markings jobs

  • Edit modal: Supervisor can set scheduled date and assign to specific technician

• Table view of scheduled markings jobs

  • Edit modal: Supervisor can change scheduled date and change technician assigned

• Calendar view of scheduled markings jobs

  • Edit Modal: Supervisor can change scheduled date and change technician assigned

  • Can add non-operational events

• Table view of non-operational events

  • Can delete non-operational events

Jobs | Markings page

This page has all the jobs information

• Top level menu (New Work Order, All Work Orders, Work Schedule)

• Table view of jobs grouped by work group

  • Default filter is jobs in the ISSUED status

• Buttons to filter jobs by work group

Reports page

This page has reports information for performance measures

• Top level menu (Unstriped streets, Markings Time Labor Vehicle Report, Specifications by Month, Work History, Reimbursements)

• Bar chart view of task status the last 30 days

• Search view of specifications

• Table view of materials

  • Can filter by item and requester

• Table view of markings project reimbursements

  • Modal: Reimbursements received

Unstriped Streets Report

• Table view of work orders by SBO/Whereabouts and ATSD

  • Columns on projected 2 weeks, 30 days, 60 days, and 90 days

• Table view of commented by wrok group

Markings Time Labor Vehicle Report

• Table view of jobs grouped by work order with count of jobs, time logs, vehicles, technicians, and completed date

• Table view of time logs for signs work orders and time work orders with count of time logs, vehicles, technicians, and total technician hours

Specification by Month

• Table view of long line specification by month

  • Total sum of footage

• Table view of short line specification by month

  • Total sum of short line

• Table view of specialty markings specifications by month

  • Total sum of specialty markings

Work History

• Search view of time logs by keyword search, date worked, job ID, and contractor work asignment ID

Reimbursements

• Table view of reimbursements with columns for invoice, labor, comments, and approval