> For the complete documentation index, see [llms.txt](https://atd-dts.gitbook.io/tpw-staff/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://atd-dts.gitbook.io/tpw-staff/solutions-menu/what-can-sharepoint-do.md).

# What can SharePoint do?

![](https://1391570612-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M2EDlSmB3f_vryzLEhZ%2Fuploads%2F6nwDpnAhljha1xhk9PGA%2Fimage.png?alt=media\&token=8ead28a4-a832-4248-83a3-921af98bbec3)

Organizations use Microsoft SharePoint **to create websites**. You can use it as a secure place to store, organize, share, and access information from any device

A lot of the time it's primary uses are: 

* **Document repository for divisions & work groups**
  * easy to gain access as documents are stored in the cloud v. network folder which requires firewall access
* **Communication platform/Shared Resources**
  * teams like to keep information in a centralized place and keeps teams on the same page
  * SharePoint allows for limited access of files, folders, and site - allows sensitive information to be secure while permited collaborators can edit records
* **Using SharePoint Lists to track**
  * SharePoint lists are powerful tools, they can be better than spreadsheets because the list is backed up and stored and can function like a database. Data entry can be done from a form and permissions can be locked down. 
* **External Sharing**
  * Work groups and programs work with regional partners, contractors and need a space to share collaborative documents. SharePoint also allows for external sharing with other folks from different entities. Submit a [DTS Request](https://atd.knack.com/dts#new-service-request/) to learn more. 

### Level of Effort rating

The level of effort for custom projects like this are: ⏳ to ⏳⏳

* 1 to 2 hourglass(es): the configuration task for this is small to medium. A user can request assistance from the DTS team if they've never used SharePoint before. Once a user is familiar with the software they can create/manage pages/sites on their own. 

{% hint style="info" %}
See examples of MS SharePoint in use

* [ATD Hub](https://cityofaustin.sharepoint.com/sites/ATDHub) 
* [ATD Locations page ](https://cityofaustin.sharepoint.com/sites/ATDHub/SitePages/ATD-Locations.aspx)- Informational page
* [Data and Technology Services](https://cityofaustin.sharepoint.com/sites/ATDDTS) SharePoint
* [Right of Way](https://cityofaustin.sharepoint.com/sites/atdROW/) SharePoint - Resource page, lots of links
* [Transportation Development Services ](https://cityofaustin.sharepoint.com/sites/atdTDS/Shared%20Documents/Forms/AllItems.aspx)SharePoint - Document Library
* [Public Information Office](https://cityofaustin.sharepoint.com/sites/ATDpio) SharePoint - Communication space
  {% endhint %}