Inventory Checkouts for Other AMD Workgroups

Created 11/3/2020

1. Login here or

Navigate there using the Work Orders drop-down menu > Work Orders (Non-technician). (You will sign in with your City of Austin email address and computer password.)

2. In order to complete an electronic inventory checkout, you must first create a work order. Click the “New Work Order” button to create a new work order. Fill out the fields as follows:

• Workgroup: Your work group name

• Signal: The traffic signal where work is being done. If not at a signal, leave blank.

• Work Location : If your work is not at a signal, or if the work is at "various locations", write a description of the work location here.

• Requested By: Select division or department requesting the work to be done

• Work Type:

  • Trouble Call: if you are creating a work order in response to an unplanned maintenance issue

  • Scheduled Work: For planned maintenance and installation tasks

• Problem Reported (if trouble call): Select the type of problem that has been reported.

• Scheduled Work: Select the type of work you’ll be doing at the location.

• Lead: The lead person responsible for this work. Typically, this will be your name.

• Description: Any additional description of the work to be done at this location.

• Task Order: Pick the task order that applies to this work.

• Needed By: The date by which you need the inventory materials for this work order.

• Contractor Pickup: Select “Yes” if the materials will be picked up by a contractor.

• Contractor Company: The name of the contractor company picking up the materials.

• Contractor Contact Name: The name of the person picking up the materials.

• Contractor Contact Phone: A contact number for the person picking up the materials.

3.Click the Submit button to create the work order. Once you create a work order, you will be redirected to the work order details page.

4. On the Work Order Details page, scroll down to the Inventory Items section. To request an inventory item, you will add it to your work order using the inventory item form in this section. Fill out the fields as follows:

• Item: The name of the inventory item

• Quantity: The amount of the inventory item you need

• Source: The location you need the inventory materials from. If you need

  the materials to be issued to you from the inventory planners, choose

  Warehouse Inventory

• Comment: Optionally add a comment about the materials you need.

5. Click the Add Item button to add your item to the work order. You may continue to add additional items as necessary.

6. Once you have added all of your items to your work order, you’re done. The inventory warehouse staff will receive your request automatically and fulfill it as needed.