Mid-year/End-year SSPR Creation | Supervisor

Start Review

New SSPR Period

After an employee has signed their SSPR and the SSPR status is in a

Planning | Completed & Signed
Mid-year | Completed & Signed
Year-end | Completed & Signed

On the main SSPR table, under Staff Forms>SSPR

There will be a clock icon under Start Review column where you will initiate the new SSPR review period

Select the review period you'd like to start
Click Submit to enter a new SSPR review period

If you're in:

Planning | Completed & Signed, select Mid-year to be put into a Mid-year | In Review SSPR status
Mid-year | Completed & Signed, select Year-end to be put into Year-end | In Review SSPR status

Upon clicking Submit it will open up into the SSPR details under that new SSPR status

Copying Priorities for SSPR review period

When SSPR status is in Mid-year | In Review or Year-end | In Review there is a convenient "COPY" button available to copy over individual priorities from:

Planning to Mid-year
Mid-year to Year-end

On the Priorities table, click the COPY button, you will see a success message appear when it had copied : Copied successfully to Mid-year. or Copied successfully to Year-end.

Toggle to the review period that the SSPR status is on

An alert icon will appear on the new review period rating field (Mid-year Rating/Year-end Rating/Special Review Rating) to let you know to Edit the record and enter your rating/comment

At the bottom of the Edit Priorities form you'll see the section to enter a rating/comment

Click Submit at the bottom of the form

Fill in SSPR Contents

Rate Competencies

1. Click + Rate Competencies button to open a new form

2. Check the Position Type and use the drop-down to select the appropriate type

3. Fill out Competency ratings for each of the Competency categories that appear

Employee: Customer Service, Cultural Competence, Dependable & Trustworthy, Effective Communication, Problem Solving
Supervisor/Manager: Leadership, Decision Making, Planning Priorities, Employee Development, Conflict Management
Executive: Boundaryless Perspective, Purpose and Vision, Strategic Thinking, Achieve Results, Politically Savvy

4. Select the Review Period (Mid-year, Year-end, Special Review)

5. Enter Overall Competency Rating (for: Mid-year, Year-end, Special Review)

6. Enter Overall Competency Rating Comments (Optional) (for: Mid-year, Year-end, Special Review)

7 . When complete, click Submit at the bottom of the form

OPTIONAL | Additional Comments

1. Click OPTIONAL | Additional Comments button to open a new form

2. Enter information into the Mid-year Feedback Comments field or Year-end Feedback Comments field depending on the review session period

3. When complete, click Save at the bottom of the form

Add SSPR Meeting

A notification will appear on this page remind you that when you add a SSPR Meeting record that the SSPR status will automatically be set to an "Employee Feedback Status"

Mid-year/Year-end Meeting - Version

Special Review Meeting - Version

1. Click + Add SSPR Meeting button to open a new form

2. Select Meeting Type and use the drop-down to select the appropriate type

3. Use the date picker to select the Meeting Date that the SSPR meeting took place

TYPE: Special Review Meeting

If SSPR Special Review Meeting must select the Special Review Type:

New Employee 6 month Probation
Promotion(al) 3 month Probation
Supervisory change

4. Type in name on Supervisor eSignature to finalize

5. When complete, click Submit at the bottom of the form

Close SSPR

When the SSPR is no longer active and will not require additional modification (ex. employee separates from the City, transfers to another department before Year-end SSPR period.