Document Storage

We use our shared Google Drive for most of our work, but there are a few exceptions.

DTS Google Drive

We love Google Drive, Docs, Sheets, and Slides for collaborative document editing and management. Since CTM does not have an enterprise Google subscription, we follow these procedures carefully.

Using Google within these parameters ensures we can fulfill PIRs, follow records-retention policies, and maintain access to employees' work when they leave the City.

To prevent the proliferation of different versions of multi-editor documents, all collaborative documents are stored in a single location:

• Document templates

• ​DTS Google Drive​ - ​account setup​​

Windows-only File Types

GIS files, Visio documents, and other files that can only be used on a Windows operating system are stored on the ATD departmental network G drive.

Everything Else

Other documents can be stored in Google Drive or our G drive, whichever is most practical for the team and customer.

Be aware that anything stored on your local drive — the Windows C drive or Mac HD — is not backed up or accessible via other devices.

How to Connect to Network Drives on a Mac

You will need to be either hard-connected to the City network or connected via VPN. From Finder on Mac: Go > Connect to Server then type the address in the Server Address field

• H drive: smb://coacd.org/home/PWDhome/[your username]

• G drive: smb://coacd.org/dfs/ATD