# Document Storage

## DTS Google Drive

We love Google Drive, Docs, Sheets, and Slides for collaborative document editing and management. Since CTM does not have an enterprise Google subscription, we follow [these procedures](https://atd-dts.gitbook.io/wiki/basics/document-storage/using-google-as-a-city-employee) carefully. 

Using Google within these parameters ensures we can fulfill PIRs, follow records-retention policies, and maintain access to employees' work when they leave the City.

To prevent the proliferation of different versions of multi-editor documents, all collaborative documents are stored in a single location:

* [Document templates](https://drive.google.com/open?id=1Txqc8xGkwa3h9lrRoXGzGjLlVo0S8DA6)
* ​[DTS Google Drive](https://drive.google.com/drive/folders/1fNmU-czryk5wJsn1gmb4WYUJJdut8Me7)​ - [​account setup](https://github.com/cityofaustin/atd-data-tech/wiki/Using-Google-as-a-City-employee)​​

## Windows-only File Types

GIS files, Visio documents, and other files that can only be used on a Windows operating system are stored on the [ATD departmental network G drive](https://coacd.org/dfs/ATD).

## Everything Else

Other documents can be stored in Google Drive or our G drive, whichever is most practical for the team and customer.

{% hint style="info" %}
Be aware that anything stored on your local drive — the Windows C drive or Mac HD — is not backed up or accessible via other devices.  
{% endhint %}

## **How to Connect to Network Drives on a Mac**

*You will need to be either hard-connected to the City network or* [*connected via VPN*](https://atd-dts.gitbook.io/wiki/on-boarding#vpn-and-remote-access)*.* From Finder on Mac: *Go > Connect to Server* then type the address in the *Server Address* field

* H drive: `smb://coacd.org/home/PWDhome/[your username]`
* G drive: `smb://coacd.org/dfs/ATD`

![](https://471532499-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-LzDGg7hKQ_fUjXnzGGx%2F-MDQf9oLfregfW63yOD2%2F-MDQlGHILU0VMIaTdZZH%2FScreen%20Shot%202020-07-29%20at%2012.38.07%20PM.png?alt=media\&token=7c741a7e-69d6-4dfd-99d9-022e2a4f80d2)