Using Google within these parameters ensures we comply with CTM's security protocols. We can fulfill PIRs, follow records-retention policies, and maintain access to employees' work when they leave the City.
Employees should not use personal Google accounts for City work since all City-related email correspondence must reside in Office 365. So you will need to create a Google account with your @austintexas.gov email address that is not attached to a Gmail account:
Click "Use my current email address instead."
Enter your @austintexas.gov email address.
Check your email, including your junk/spam folder, and confirm your account.
Remember, never add a Gmail address to this account! It's against City policy and creates a permissions headache for your supervisor.
All your documents should be saved within a folder owned by a shared resource account, coaatdamd@austintexas.gov. This means we can all search and access each other's files, even if someone is out of the office or leaves the team.