Team leads are responsible for tracking new team members' onboarding in Github:

Create an epic "Onboard [Name]" with two issues:

"Perform DTS Team Lead onboarding tasks," assigned to yourself and the new team member's supervisor—i.e. the person who will sign their timesheets. Copy and paste the checklist from this page into the issue body.
"Perform DTS onboarding tasks," to assign to the new team member once they have a Github username. In the meantime you can direct them to the Gitbook page.
Add these checklists into the issue bodies. If you have issues with formatting, you can take these steps:
- Copy text below
- Convert it to Markdown using

Hardware & Office

Network Account & Distribution Lists

New Employee Request Form

Third-Party Remote Access Request Form

Team Lead Checklist for New DTS Team Members

Team leads are responsible for tracking new team members' onboarding in Github:

Create an epic "Onboard [Name]" with two issues:

"Perform DTS Team Lead onboarding tasks," assigned to yourself and the new team member's supervisor—i.e. the person who will sign their timesheets. Copy and paste the checklist from this page into the issue body.
"Perform DTS onboarding tasks," to assign to the new team member once they have a Github username. In the meantime you can direct them to the Gitbook page.
Add these checklists into the issue bodies. If you have issues with formatting, you can take these steps:
- Copy text below
- Convert it to Markdown using

Hardware & Office

Request necessary hardware from Scott. Do this as soon as possible to ensure he has enough lead time to acquire equipment. Make sure they get a laptop, power supply, monitors, keyboard, mouse, and docking station. Some team members also need a CoA phone.
Coordinate with Diana to assign their desk and obtain an ergonomic chair.

Network Account & Distribution Lists

If the employee is using city-issued equipment, submit a New Employee Request Form. Otherwise, use submit a Third-Party Remote Access Request Form.

New Employee Request Form

Submit a to create a CoA network account, eAccess PIN/HR Portal, and phone. Under "Network Account Information," write Shared mailbox: transportation.data@austintexas.gov (needs Send-As permission); Distribution lists: ATDDataTechnologyServices@austintexas.gov and TPWEmployees@austintexas.gov.

Third-Party Remote Access Request Form

For a full (18 page) explanation of this process, refer to . In short:

Have the employee sign the .
Submit a on Service Now, including the acceptable use agreement with

Next Steps

After the network account is created and you have their @austintexas.gov email address:

Ask Amenity or Diana to .
Ask Amenity or Diana to add the new team member to .
Ask Diana or Karo to add the new team member to .

After they've created their Google and Github accounts:

Share the with the new team member.
Ask Amenity or Frank to add the new team member to the City of Austin . This should automatically add them to the .
Invite the new team member to the .

After they notify you that they've uploaded their :

Add them to the and the slide for the team they are joining.

After they notify you that their Miro account was created:

Add them to .

Once HR has added regular/temp employees to the UKG timekeeping system, their supervisor—Peggy, Amenity, or Diana— must:

Set up their schedule plan.

Team Lead Checklist for New DTS Team Members

hashtagHardware & Office

hashtagNetwork Account & Distribution Lists

hashtagNew Employee Request Form

hashtagThird-Party Remote Access Request Form

hashtagNext Steps

Team Lead Checklist for New DTS Team Members

hashtagHardware & Office

hashtagNetwork Account & Distribution Lists

hashtagNew Employee Request Form

hashtagThird-Party Remote Access Request Form

hashtagNext Steps

Hardware & Office

Network Account & Distribution Lists

New Employee Request Form

Third-Party Remote Access Request Form

Next Steps

Hardware & Office

Network Account & Distribution Lists

New Employee Request Form

Third-Party Remote Access Request Form

Next Steps